Microsoft office calendars 2010

You can also schedule a new appointment by selecting the desired time on your calendar. The New Appointment dialog box will appear with the selected time. If you have a standing appointment —for example, a weekly staff meeting or lunch date every Wednesday—you can create a recurring appointment that will appear on your calendar automatically.

Simply click the Recurrence command when scheduling an appointment, then choose how frequently the appointment should be scheduled. If you keep a lot of different appointments , you can use multiple calendars to help organize your schedules. For example, you might use one calendar to keep track of your personal tasks and another to manage upcoming meetings with clients. Once you're familiar with the basics of Calendar view, you can start taking advantage of its most helpful features with these additional tips.

If you schedule a lot of different appointments, you can keep them organized by applying categories , just like email messages. If you've already customized categories to manage email messages see Lesson 3 , you'll be able to apply those same categories to your appointments. If you have an appointment that will span multiple days , such as a vacation or conference, you can schedule the appointment to extend across multiple days on your calendar.

You can create reminders for your most important appointments, which can be especially helpful if you keep a busy schedule. For example, you might schedule a reminder for an important lunch date that would appear 30 minutes before the appointment.

If you need to reference your schedule on the go, it's easy to print your calendars. Outlook Managing Your Calendars. Accessing Calendar view. Appointment Appointments appear on your calendar as they are added. Meeting Upcoming meetings appear on your calendar just like appointments. You can view your Outlook calendar in several different formats. Day view is an hour-by-hour view of your daily schedule, whereas Month view shows your schedule for the entire month.

The Date Navigator is a small calendar with which you can navigate quickly to a specific day, week, or month, while the To-Do Bar consolidates all of the features of task list, Date Navigator, and appointment list into one task pane. You can access the current, last three, and next three months by clicking the month name in the Date Navigator. This is handy if you want to jump back a few months or jump forward a month or two. Any year calendar Ion theme.

Chameleon quarterly calendar. Modern floral calendar. Explore premium templates. Any year one-month calendar. Evergreen calendar tabs white. Blue spheres appointment calendar. Social media platform editorial calendar. Any year one-month calendar with notes.

If your request conflicts with an item on the invitees' Calendar, Outlook displays a notification. If you, as the meeting organizer, allow this, invitees can propose an alternative meeting time. As the organizer, you can track who accepts or declines the request or who proposes another time for the meeting by opening the request. For more information, see Schedule a meeting with other people. You can create calendars that show the schedules of a group of people or resources. For example, you can view the schedules of all the people in your department or all the resources, such as conference rooms, in your building.

This helps you schedule meetings quickly. You can view side-by-side multiple calendars that you created and also calendars shared by other Outlook users. For example, you can create a separate calendar for your personal appointments and view both your work and personal calendars side-by-side.

For more information, see View multiple calendars at the same time. You can also copy or move appointments between the displayed calendars. Use the Navigation Pane to quickly share your own calendar and open other shared calendars. Depending on the permissions granted by the owner of a calendar, you can create or appointments on shared calendars.

For more information, see Share an Outlook calendar with other people and Manage another person's mail and calendar items. View calendars on top of one another in overlay view.