Job scheduling software tools

When someone schedules a meeting, their contact details will automatically be added to your calendar and pushed to the HubSpot CRM database the CRM is free-forever, for unlimited users.

Get started with HubSpot Meetings. Bookafy is a versatile scheduling tool that lets you easily create meetings. You can design the look and feel of your scheduling site, automate video meetings, collect payments, and more. Get started with Bookafy for free. Setmore offers robust online scheduling solutions for individual entrepreneurs, small businesses, organizations, and NGOs. It is capable of streamlining a plethora of processes that include payments, online booking, scheduling, and client engagement.

Moreover, the software comes equipped with easy to use administrative features and enhances the efficiency of the workflow. It offers a freemium plan with all the necessary functions and no credit card required. Get started with Setmore. Findmyshift is an employee scheduling solution that is perfect for creating employee schedules, tracking your labor costs, managing shift requests including timesheets and spreadsheets, communicating with employees efficiently.

If you want to manage labour costs, Findmyshift is also a great tool. The cloud-based scheduling platform offers a user-friendly interface that can be easily used by non-technical people. The best part is that it provides a stable, reliable, and scalable scheduling process for organizations of all sizes and types. It offers a free version for up to 5 employees. Bitrix24 offers robust and collaborative features that automate scheduling systems to address the business needs of companies of all sizes.

It can easily manage your messages, files, emails, contacts, tasks, and projects, among others. Appointy offers a powerful all-in-one online scheduling solution. It is best suitable for assisting users in driving vertical business growth. Moreover, it comes equipped with an intuitive user interface that is functional yet simple enough for people who are not friendly with technology.

The software is one of the most preferred choices for small and medium businesses. You also get a free trial for days and a free plan for your basic requirements.

SuperSaaS offers appointment scheduling services for any type of business. The best part is that it integrates with plenty of third-party tools and offers a user-friendly interface. It offers a free version for a maximum number of 50 upcoming appointments. Ganttic is a highly capable planning tool that offers all the right resources to plan and manage your workflow and meetings.

It comes equipped with the ability to efficiently schedule projects, facilities, people, and equipment, among others. It also offers the option to visually plan everything through a simple drag and drop feature. Apart from offering a highly capable graphical interface, it also provides charts to run the show efficiently. Ganttic is free for up to 10 resources. Over the years, Square Appointments has grown to more than just scheduling and booking software.

It now offers a fully-functional point of sale system POS that is also capable of taking payments, create a discount, and accept tips, among others. Moreover, it is a perfect pick for health and wellness businesses. It offers a free trial for individual use.

You also get a day free trial for the paid plans. Bookwhen meets the scheduling requirements of businesses of all shapes and types. It offers a plethora of robust features and elements, including custom booking forms, the capability to export bookings to Excel, and more. Moreover, the software is easy to use and integrate. It offers a free version that allows up to 50 bookings per month.

There is also a higher plan for enterprise solutions. SkedPal is highly user-friendly scheduling application. The software works wonders for people who are always busy and want to streamline their workflow to gain efficiency. Moreover, it is perfectly apt for every professional, be it an entrepreneur or a freelancer.

You also get a day free trial to check whether the tool aligns with your requirements or not. Setster is an enterprise online appointment scheduling tool.

It helps you simplify your complex scheduling challenges through a friendly user interface and an actionable logic. Moreover, Setster offers an omnichannel experience to promote efficiency and encourage more customer engagement. You can also get a discount of 20 percent on annual subscriptions. Upper Hand. Upper Hand is a leading provider of full-suite sports and fitness management software that enables businesses to achieve more while doing less.

Upper Hand untangles the complexities behind running your business, empowering your te It is a visual resource planning tool for project portfolio management. Key features include resource management, project planning, time Wix vs QuickBooks Time. Acuity Scheduling vs Vagaro. Housecall Pro vs Smartsheet. Mindbody vs Paycor.

Calendly vs Wrike. Google Calendar vs UpKeep. Organizations have traditionally used paper or spreadsheets to manage their schedules. But as companies grow, it becomes essential for them to use more effective means to manage and utilize time and resources.

What Is Scheduling Software? Scheduling software helps individuals and businesses across all industries operate more efficiently by enabling them to manage and track their own and employees' time, create and maintain employee schedules, assign workers to shifts or jobs and track everything in real-time.

Managing members in Robin Powered Software Source. Most scheduling software solutions come with some or all of the following capabilities or applications:. Choosing the right scheduling software depends on the size of the business. Consider the following buyer types:. Small and midsize businesses.

These businesses typically operate as establishments with up to employees and focus on specific operational areas. Such companies might consider a "best-of-breed" system that specializes in the particular area of their business need.

For example, a salon or a dental clinic that relies on appointment booking for footfall should look for appointment scheduling software or online booking software that supports online appointment scheduling and recurring appointments. Similarly, a midsize manufacturing organization should buy a solution that offers shift management, resource scheduling, and time-clock management.

Large enterprises. Big companies typically operate in multiple operational areas with employees based at different locations.

For such businesses, work schedule automation is key. These businesses may want to consider a solution that is a modular suite, allowing them to pick and choose modules according to business requirements.

For example, a cash management firm would require fleet management or field service management to track and optimize vehicle routing. Businesses can realize multiple benefits as a result of adopting a scheduling solution, including:. Here are some scheduling software market trends that will help you learn more about the evolution of this tool.

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.

Software Advice uses reviews from real software users to highlight the top-rated Scheduling Software products in North America. Get Advice. Other Software. Visit Website Learn More. AppointmentPlus AppointmentPlus is a cloud-based scheduling tool suitable for businesses of all sizes and industries. When I Work When I Work is a cloud-based employee scheduling solution that helps organizations track time and attendance, create and edit employee schedules, add new jobs to the calendar, review timesheets and fill shifts.

Calendly Calendly is the world's 1 scheduling tool. Vagaro Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. Wix Wix is a cloud-based landing page solution that helps users create and manage websites. Resource Guru Resource Guru is a cloud-based resource scheduling application that is suitable for organizations of all sizes.

Connecteam FrontRunners Connecteam was designed and built as a true all-in-one solution. Acuity Scheduling FrontRunners Acuity Scheduling is a cloud-based appointment scheduling software solution that enables business owners to manage their appointments online.

Square Appointments Square Appointments is a cloud-based appointment management solution that enables professionals to manage bookings, appointments, generate leads and accept payments.

Waitwhile Waitwhile is a waitlist and scheduling software that helps businesses streamline the entire queuing process, from guest check-ins to notifications via SMS and email. Synchroteam Synchroteam is a cloud-based field service management and scheduling solution that caters to businesses of all sizes in field service industry that includes cleaning services, construction, electrical and HVAC. You can also add color-coded blocks to delineate employees and include tasks and responsibilities in a more logical and visually appealing way.

Google Sheets, like Docs, can be distributed quickly and easily by sharing the document with specific users. Those users can then access the document whenever and wherever they choose. The ease of distribution is certainly a plus and the fact that Sheets is much easier to manipulate for scheduling purposes than Docs makes it a better choice amongst free scheduling tools. But is there yet a better option? Calendar software like Microsoft Outlook can be an excellent replacement for pen and paper, word processors, spreadsheets, and their cloud-based counterparts.

And chances are you have a free scaled-down version of Microsoft Outlook on your computer already. So what makes Microsoft Outlook a viable though not ideal choice for free employee scheduling software? Microsoft Outlook is much more amenable to scheduling because it was created with that in mind. Times, days, weeks, months, and even years are already present and can be manipulated with ease.

In addition, creating shifts, which on most calendars would be tasks or appointments, is as easy as clicking a time slot and labeling it accordingly. For one thing, Microsoft Outlook was made for the use of a single individual. Because of that, it can be a bit difficult when you have to schedule more employees than you can count on one hand.

Remember, it was intended for one person who could only be in one place at a time. Microsoft Outlook also faces the same distribution challenges that make native word processors and spreadsheet programs like Word and Excel obsolete e.

Google Calendar combines the ease of online creation and distribution with the power of a calendar specifically designed for scheduling. Though Google Calendar was originally designed to be a personal calendar, with some work it can be altered to schedule multiple employees. From either the day view or the week view, you can click on a time to add an event.

You can also color code the event for easier viewing, attach email addresses to the event for simplified communication, and set up automated notifications to keep your employees informed. Though Google Calendar may look like the answer to your scheduling prayers, it can be a bit tedious if you have more than 4 or 5 employees.

In addition, it can be difficult to decipher if you have overlapping shifts and other complicated scheduling.

Only one tool was. One of the biggest challenges you face as a manager is distributing the schedule to all your team members. You have to consider questions like:. The unique thing about group chat apps is that they allow you to exchange messages texts with one or all of your employees without paying SMS fees.

Keep in mind that group chat apps do require a smartphone or mobile device with cell service. You can store the finished file on Dropbox and then send the link to your team members using a group chat app.

If you choose to use pen and paper, you can take a picture of the finished schedule and send it to everyone using the group chat app. Distributing the schedule like this is a quick and easy way to reach all of your team members at the same time. Employing three different tools e. The benefits of using a combination of free tools are instant communication and simplicity for your employees. The drawback is that all of your employees have to use the tools you use. Requiring that your employees download two or three separate programs to access their schedule is a bit much.

And for some programs like Excel , the learning curve can be quite steep. Second, those programs take up valuable space on their devices. It would be better if you could just text a link and be done. You send your employees a link to a cloud-based document, and they can access it anywhere, anytime. No need to download multiple complicated, memory-heavy apps to their device.

No learning curve that could make accessing and reading the schedule difficult. Just easy schedule access at the click of a button or tap of the screen. Another viable free scheduling software option is Google Drive.

With Google Drive, you can create shared folders and give specific individuals access to those folders. You can create one folder where everyone can view the schedule. You can create another folder just for servers. You can create another just for kitchen staff, one for bartenders, one for hosts and hostesses, and one for managers. All you need to set up permission to access these folders is an email address.

Then your employees can view the information via a web browser on any smartphone, tablet, or computer. As familiar and widespread as Google Drive is at the moment, it only addresses the distribution issue within your scheduling process. It does nothing to alleviate the pain of actually creating the schedule.

Trello is another free tool that you can use to make organizing your team easier. Trello is a web-based list-making application that lets you and your employees work collaboratively to get more done. Like Google Drive, you can create Trello boards for different positions within your business and give each member permission to access that board.

And, no matter where you are, Trello stays in sync across all your devices so you can collaborate with your team anywhere, anytime.